Exhibitor Resources

 Exhibition Schedule 

GRB Driving Directions with Ramp Loading Dock & Map 

GRB Exhibitor Loading Dock Parking Information & Map

Move-In and Move Out:

• Due to safety reasons, no open-toed shoes during move-in or move-out.  Violators will be asked to leave the exhibit floor.
• No one under the age of 18 on the show floor during move-in or move-out.
• POV’s – Someone must remain with the vehicle at all times while at the loading dock.
• Anyone requiring access to the show floor during move-in/move-out must have an official show badge or a wristband.

Show Days: 

• No one under the age of 15 on the show floor during show days.
• Exhibitors with an official Exhibitor Badge may access the show floor early on show days. See the official Exhibition Schedule above for specific hours.
• No pets on the exhibit floor.  Service dogs are allowed with proper credentials.

Heavy Equipment
If bringing oversized/large equipment, please notify exhibit management so that special arrangements can be made to allow access for transport to your booth space.

Vehicle Safety Inspection Checklist - if you plan to bring a vehicle, please complete and submit the Vehicle Safety Inspection Checklist to spe.events@spe.org no later than 21 September 2026.

Late Move-In
If you plan to begin your booth set up after 1200 noon on Tuesday, 20 October, please notify Show Management by Monday, 21 September, 2026. It is important that late set-up exhibitors order carpet, electricity, and furniture prior to show set up dates.

• All booths must be fully set by 1500 hours on Tuesday, 20 October. Exhibitors must clear the floor by 1500 hours. 
• Set up on the morning of Wednesday, 21 October is permitted if Show Management has been notified.  All booths must be set no later than 0830 hours.

If the exhibitor does not notify show management of late arrival, said exhibitor will be presumed a no-show, and the exhibit space will be re-sold or made into a lounge area.

Click here to complete the Late Set-Up Notification Form.

Move-Out / Dismantle
Friday, 23 October at 1400 

Early tear-down, vacating or dis-mantling your booth is strictly prohibited. Failure to observe this rule will result in a fine of USD $1,000. Should an Exhibitor begin to dismantle or vacate its exhibit space before the official close of the show, they will be penalized ten (10) points from their priority point total, if applicable, invoiced USD $1,000, and be subject to loss of their right to participate in future SPE events. Floor managers/Exhibit Staff/Security Staff will report the names of companies in violation of this rule to Show Management. An email along with the invoice will be sent post-show, informing them of their penalty, and will not be permitted to participate in future SPE events until all outstanding balances are collected. Exhibitors are responsible for notifying their booth personnel of this regulation. In fairness to all participating companies, this regulation will be uniformly enforced for all SPE Exhibitors.

Please see the full list of Rules and Regulations.

Registration and housing are now LIVE - To access Housing, Registration and Guest Invites, please login to the Exhibitor Portal and click Exhibitor Registration from the main menu. 

If you have not yet created a login, visit the Exhibitor Academy for step‑by‑step instructions.

⚠️ Note: Access to the Exhibitor Portal is limited to the primary, secondary, and invoice contacts listed in our system. The email address used to log in must match the email address associated with your account. If you're unsure which email address we have on file, please contact spe.events@spe.org for assistance.

Housing

Secure your accommodations early to take advantage of the best selection and rates. Booking through SPE's official housing partner, Maritz ensures convenient access to the event and helps you make the most of your exhibiting experience. Rooms are available on a first-come, first-served basis, so reserve your hotel today by clicking on the link below.

Travel & Hotels | Plan Your Stay for ATCE 2026

Exhibitor Registration

To register, please log in to the Exhibitor Portal. If you have not yet created a login, visit the Exhibitor Academy for step‑by‑step instructions.

⚠️ Note: Access to the Exhibitor Portal is limited to the primary, secondary, and invoice contacts listed in our system. The email address used to log in must match the email address associated with your account. If you're unsure which email address we have on file, please contact spe.events@spe.org for assistance.

• email Maritz at atceexh@maritz.com
• +1.864.208.3375 and reference ATCE 2026

Five (5) complimentary Exhibitor Registrations per 100 sq. ft. of Exhibit Space will be allotted to each contracted Exhibitor for purpose of registering booth personnel. **Complimentary and paid exhibitor registrations include access to the exhibition – early access to the exhibit floor (1 hour before opening), technical sessions, coffee breaks, and one digital proceedings code (sent to the exhibitor contact).  All other ATCE events (Luncheons & Dinners) and/or digital Proceedings can be purchased when you register.

Additional Exhibitor Registrations
Additional exhibitor registrations may be purchased on the Registration Dashboard up to 2 times the complimentary allotment.

• Additional Paid Exhibitor Registration Dates & Rates

  • Now – 4 October: USD 400

  • 5 – 23 October: USD 550

Exhibitor Registration & Guest Invitation Instructions (PFD)

REGISTER TODAY! 

Guest Invites

Invite Your Guests to ATCE – On Us!

As an exhibitor, you will receive 20 complimentary Exhibitor Guest Invites—a perfect opportunity to connect with partners and customers on the exhibit floor, free of charge. Both SPE members and non-members can use these invites to experience ATCE firsthand.

Guest invitations are 1-day exhibits only registrations for your customers or key prospects to visit the exhibition. Each exhibitor receives 20 complimentary exhibitor guest invites.

Additional invitations can be purchased through your Registration Dashboard. 

• Cost of additional Guest Invitations - USD 80 each.
• Purchased Guest Invitations are non-refundable. 
• Guest Invitations DO NOT include lunch.
• Guest invitations are not to be used for your employees/staff or for any other company’s employees/staff exhibiting at this show.  This policy will be heavily enforced.
• Violating the guest invitation terms can result in a reimbursement penalty and loss of priority points. Multiple violations can result in an inability to exhibit at future SPE shows. 

Access your Guest Invitations

Instructions to send your guests (PDF)

We look forward to seeing you in Houston, Texas!

COMPANY PROFILE

Your exhibitor profile is an attendee's first impression of your company, so it is very important to make sure this information is up to date and reads exactly as you wish for it to appear in your online listing. To get started, please log into the Exhibitor Hub using your unique, case sensitive password (If this is your first time logging in, please follow the steps below ). If you are in need of password assistance, please email SPE. Once you have logged in, click "Edit Company Listing" and then make your updates. It is imperative that you click on ‘Save’ regardless of whether or not changes are made, this will alert management that your profile has been reviewed.  

💻 Introducing the New Exhibitor Hub.  Your one-stop resource for all exhibitor tools, updates, and deadlines.

Use the Hub to:

• Update your online company profile
• Access registration and the Exhibitor Services Manual once available
• Submit required forms and review show information

➡️ Get Started: Visit the Exhibitor Hub

Login Instructions:

• Click “Login” (top right corner)
• Select “Forgot Password/First Time Login”
• Enter your email and follow the password reset instructions (look for an email from “Events IdP” at noreply@personifyauth.com)
• Once logged in, click on the Exhibitor Hub tab at the top

⚠️ Note: Access is limited to the primary, secondary, and invoice contacts listed in our system. Please ensure the email address you’re using to login is associated with the account. If you’re unsure, please contact spe.events@spe.org. 

CONTRACTED EXHIBITORS
Contracted exhibitors receive a complimentary full listing, which includes:

• Company Name
• Booth Number
• Company Address
• Website URL
• Social Media Links
• Online Profile (limit 500 Characters)
• 3 Product Categories (online only)

After logging in, don’t forget to:

• Fill in company details, description, product categories, and social media links
• Complete the “About” and “Contact” sections
  ✅ Remember to click “Save” after each edit

PROFILE TIPS
Avoid copying and pasting from other sources—this may cause HTML characters to appear in your listing.

For guidance on using the Exhibitor Hub, you can access a helpful video tutorial by clicking here.

Your exhibitor profile is an attendee's first impression of your company. Update your listing today!

PROFILE UPGRADES
Upgrade options are available through A2Z. To view profile upgrade options, please log into your Exhibitor Hub.

ADD CO-EXHIBITORS 
The following may be added to your account as co-exhibitors:

• Sister Company
• Parent Company
• Division
• Manufacturing/Distributing Company
• Joint Venture

To add a co-exhibitor, please complete and submit the Co-Exhibitor Notification form below. Within the form, you will be able to enter co-exhibitor information and select what type of program listing you wish for them to have (basic or upgraded).

Submit a Co-Exhibitor Notification Form

SPE Booth Specifications
SPE Rules & Regulations
GRB Convention Center Exhibitor Guidelines
GRB Fire Codes for Exhibitor Cooking
GRB Multi-Level Exhibits - Fire Marshal Requirement
GRB Vehicle Inspection Checklist

PLEASE NOTE: Failure to abide by these regulations can/will result in the loss of Priority Points.

Booth Equipment and Services NOT Included with Booth Space Purchase

Carpet, electricity, furniture, internet, drayage, material handling, cleaning and trashcans are NOT included with your booth space purchase and should be ordered separately.

Please note that GRB is exclusive to all booth cleaning services within the facility; no other cleaning companies, EACs or personal vacuums brought by exhibitors will be permitted on the show floor.

Please see the drop downs in the accordion below for ordering information

• The exhibit hall aisles will be carpeted.
• Carpeting/flooring in your booth space IS required and must encompass the entire footprint of the exhibit space.

Items Included in the Cost of Exhibit Space

• 10x10 booths will be set with an 8' high black back drape, 3’ high black side dividers, and a 11" x 17" one-line identification sign. Any additional draping used must comply with Event color scheme and the published fire safety regulations.
• Five (5) complimentary Exhibitor Registrations per 100 sq. ft. of Exhibit Space will be allotted to each contracted Exhibitor for purpose of registering booth personnel.  *Complimentary exhibitor registrations include access to the exhibition – early access to the exhibit floor (1 hour before opening), technical sessions, coffee breaks, and one digital proceedings code (sent to the exhibitor contact).  All other ATCE events (Luncheons & Dinners) and/or digital Proceedings can be purchased when you register
• Exhibitor listing in official online Conference Program
• Access to the Conference Proceedings will be given to the primary contact after the Event.

Special Event Insurance

SPE DOES require each exhibitor to have insurance; however, we do NOT require proof of insurance. If you do not currently have insurance coverage, we recommend reaching out to RainProtection Insurance. Click here for additional information.

If you have hired or plan on hiring a 3rd party contractor to build your booth (other than Freeman and your own staff), please see the Third-Party Contractors (EAC) section below.

Rules and Regulations

• No open-toed shoes of any kind will be permitted on the exhibit floor during move-in or move-out. Violators of this safety rule will be asked to leave the exhibit floor.
• Children under the age of 18 are not permitted on the show floor during move-in or move-out.
• Children under the age of 15 are not permitted on the show floor during official show hours.
• Animals are not permitted unless they are registered service animals.
• Flying drones are not permitted.       

Photography/AV Recording Regulations
SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy that will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.

Exhibitors are required to communicate all rules and regulations to your appointed contractor(s). We recommend you review the information below and follow up with your contractor to ensure all steps have been taken by the posted deadlines.  Without paperwork, and insurance EACs will not be permitted onto the show floor.

Exclusive Contractors:  For insurance and safety reasons, exclusive contractors designated in the service manual must be used for services such as:

• Catering
• Cleaning
• Electrical
• Rigging
• Plumbing
• Material Handling/Forklift Operations
• Telecommunications

Contractors: 

If you have been hired to build/design booth space at this event, it is mandatory that you:

• Complete and submit the EAC Agreement by 21 September 2026. 
• Provide Proof of Insurance - Mandatory (See Sample for Required Coverage) - (These should only be uploaded via the link provided.  Please DO NOT email to SPE or Freeman). 

Contractors can include booth builders, supervisors or designers, independent display companies, photographers, delivery personnel, technicians, etc.

Once your Agreement and Certificate of Insurance have been received and reviewed, you will receive emailed communication stating that you have been approved or requesting additional information if the required criteria has not been fulfilled.

EACs needing access to the exhibition floor during show days please contact spe.events@spe.org for more information. 

EACs employees only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo ID’s.

EACs will be granted access to the exhibit floor to service an exhibitor only if all criteria are met.

Please note–failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor:  Freeman is our Official Show Decorator and is exempt from the above.

Please contact  spe.events@spe.org with any questions. We appreciate your cooperation!

Carpet, electricity, furniture, cleaning and trashcans are NOT included with your booth space purchase and should be ordered separately.

• The exhibit hall aisles will be carpeted.
• Exhibitors are required to have carpet/flooring. Carpet/flooring must cover the entire footprint of the booth space.
• Cleaning - GRB is exclusive to all booth cleaning services within the facility; no other cleaning companies, EACs or personal vacuums brought by exhibitors will be permitted on the show floor.
• 10x10 booths will be set with an 8' high black back drape, 3’ high black side dividers, and a 11" x 17" one-line identification sign.
   

* Exclusive Contractors:  For insurance and safety reasons, exclusive contractors designated in the service manual must be used for these services.

Audio/Visual - Freeman  
Booth Cleaning - George R Brown Convention Center*
Carpet/Floor Covering -Freeman 
Electrical - Smart City *
Exhibitor Catering Order Form - George R Brown -Levy *
Exhibitor Catering Menus - George R Brown - Levy *
Exhibitor Insurance - Rainprotection​​​​​​​
Floral - Convention Plant Creations 
Furniture - Freeman 
Internet - Smart City *
Lead Retrieval - Maritz *
Material/Machinery Handling - Freeman *
Parking, Unloading and Loading Information - George R Brown Convention Center 
Plumbing (Air, Water, Drain & Gas) - Smart City *
Rigging - Freeman for anything 250 pounds or less *
Rigging - Staging Solutions for anything over 250 pounds, motors and trusses *
Shipping - Freeman 
Sign & Banner Hanging - Freeman *
Telephone - Smart City *

 QUICK FACTS  
FULL EXHIBITOR KIT