Note: Hotel cancellation policies vary. Please refer to your individual hotel confirmation for a specific cancellation policy.
All reservations must be guaranteed with a major credit card valid through November 2026.
Cancellation, No-Show Policy & Early Departure Fee
- Cancellations made 3 or more days prior to arrival: No penalty.
- Cancellations made within 3 days of arrival: A fee equal to one (1) night’s room rate + applicable tax will be charged.
- No-show: Failure to arrive on the scheduled arrival date will result in a charge of one (1) night’s room rate + applicable tax, and the reservation will be canceled.
- Early Departure: Should a guest depart prior to the confirmed departure date, the hotel reserves the right to charge an early departure fee. Guests are encouraged to confirm their departure date before or during check in to avoid this fee.
Changes and cancellations may be made through Maritz until Wednesday, September 23, 2026.
Between September 24 to September 27, reservation information will be transferred to the hotel and no changes or cancellations may be made.
**Please note the hotel will be charging a one (1) night’s deposit after the reservations have been added to their system.
Beginning Monday, September 28, 2026, you may contact the hotel directly for any changes or cancellations.
**It is up to the hotel's availability if they are able to extend the group rate for any additional nights needed.
Please note that most hotels now charge a hold on your card for incidentals upon arrival. This is at the hotel’s discretion, which will be released when you check out, as long as nothing has been charged (parking, meals, etc.) to your room or damages assessed.
Note: When booking hotel arrangements, you have many options, but some can be time-consuming and the benefits don’t always pay off. Maritz is the official housing and travel coordinator for ATCE. No other hotel/housing provider is authorized to contact you on behalf of ATCE. We will vigorously pursue these other companies to prevent unauthorized contact.